How to demand secure transfer of pre-employment documents?

manpreet Best Answer 3 years ago

I have been offered a job at a large international organisation and their HR "on-boarding" process requires that I email them quite a few sensitive documents as PDF attachments:

• Passport scan
• Birth certificate
• Marriage certificate
• Degree certificate copies
• Completed pre-employment medical check form

And so on.

I would rather not send that to them via unencrypted email for obvious reasons, but they do not seem to understand why and have not offered an alternative. All the emails from "central" HR come from a do-not-reply address, so I have no obvious point of contact higher up the HR chain, beyond the head of the department I will be joining. I deal in turn with a medical sub-department, pre-employment documents sub-department, etc. The individuals in these sub-departments are not IT professionals.

What can I suggest as an alternative, secure method to transfer the documents they need and how can I persuade them to accept it?

manpreet 3 years ago

What can I suggest as an alternative, secure method to transfer the documents they need and how can I persuade them to accept it?

In your case, I would send the documents next day (or 2 day) air via UPS or Fed-Ex. This way you get proof of delivery and your information is not splattered all over the web. An encrypted zip file can be hacked if the user is not careful in the method selected to encrypt the file.